You agree that your use of the Web site is subject to the following Terms and Conditions. These Terms and Conditions may be modified at any time and from time to time; the date of the most recent changes or revisions will appear on this page. Continued access to the Web site by you will constitute your acceptance of any changes or revisions to the Agreement. If you do not agree with the Terms and Conditions, please do not use this web site.

The materials contained on the web site are provided by the Simmons College of Kentucky as a service to you for your use on an “as is, as available” basis. You acknowledge that you are using the web site at your own risk. Simmons College of Kentucky assumes no responsibility for error or omissions in these materials. Simmons College of Kentucky makes no commitment to update the information contained herein. Simmons College of Kentucky makes no, and expressly disclaims any and all, representations or warranties, express or implied, regarding the web site, including without limitation the accuracy, completeness, or reliability of text, graphics, links, products and services, and other items accessed from or via the Web site, or that the Web site will be uninterrupted, error-free, or free of viruses or other harmful components. No advice or information given by Simmons College of Kentucky or any other party on the web site shall create any warranty or liability.

It is the policy of Simmons College of Kentucky within the confines of its theological position and mission not to discriminate on the basis of race, color, national/ethnic origin, handicap, or sex in administration of its admission policies, education programs, scholarship and loan programs, employment practices, and other school-administered programs. Inquiries regarding Title IX of the 1972 Educational Amendments and section 504 of the Rehabilitation Act of 1973 may be directed to the Office of Institutional Effectiveness, Simmons College of Kentucky 1018 South 7th Street Louisville, Kentucky 40203.

OUR COMMITMENT TO PRIVACY

Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested. Our privacy policy is designed to inform you of the types of information we collect, how we use that information, and the circumstances under which we will share it with nonaffiliated third parties.

INFORMATION COLLECTION & USE
Simmons College of Kentucky is the sole owner of the information collected on this site. We will not sell, share, or rent this information to others in ways differently than we have disclosed in this statement. Simmons College of Kentucky collects information from our users at several different points on our website.

Examples of the types of nonpublic personal information collected at these pages are:

  • Name
  • Address
  • Web address
  • Email address
  • Phone Number
  • Order Information
  • Credit/Debit Card Information
  • Checking Account Information
  • Driver’s License Number
  • Social Security Number
  • Federal Tax ID/Employer Identification Number (EIN)

Additionally, we collect nonpublic personal information about you from the following sources (in addition to our website):

  • Information we receive from you on applications or other forms
  • Information about your transactions with us, our affiliates and others
  • Information we receive from a consumer-reporting agency

CATEGORIES OF NONAFFILIATED THIRD PARTIES TO WHOM WE MAY DISCLOSE NON-PUBLIC  PERSONAL INFORMATION:

Nonaffiliated third parties are those companies not under direct or indirect ownership or control with Simmons College of Kentucky.
We only disclose personal information about you to the following types of nonaffiliated third parties: Financial services providers, such as companies engaged in banking, credit cards, and consumer finance.

We may also share the information we collect, as described above, with other nonaffiliated third parties such as third parties who may assist us in preparing monthly statements, and credit reporting agencies to whom we report information about your transactions with us.

Please be advised that any opt out rights described below will not apply with the sharing of information necessary for us to process applications, such as with consumer reporting agencies, or to perform services that you request.

By way of further example:

REGISTRATION
In order to use this website, a user must first complete the registration form. During registration a user is required to give their full contact information. This information is used to evaluate the application and contact the user about the services on our site for which they have expressed interest. In order for this website to properly fulfill its obligation to our customers, it is necessary for us to supplement the information we receive with information from 3rd party sources. For example, to determine if our customers qualify for our service as an ISO, we use the name, driver’s license, and social security number to request a credit report for use in evaluating the creditworthiness of the applicant.

ORDER
We request information from consumers making purchases from our registered merchants within our shopping cart and order processing interfaces. Here a user must provide contact information (like name and shipping address), financial information (like credit card number, expiration date), and identity information (like social security number or Federal Tax ID). This information is used to fill customer’s orders, for billing purposes, and to verify the identity of the consumer to protect against fraud. If we have trouble processing an order, this contact information is used to get in touch with the user.

COOKIES
A cookie is a piece of data stored on the user’s hard drive containing information about the user. Usage of a cookie is in no way linked to any personally identifiable information while on our site. Once the user closes their browser, the cookie simply terminates

LOG FILES

We use IP addresses to analyze trends, administer the site, track user’s movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

SHARING
We partner with other parties to provide specific services. When the user signs up for these services, we will share names, or other contact information that is necessary for the third party to provide these services. These parties are not allowed to use use nonpublic personally identifiable information except for the purpose of providing these services. We do not otherwise disclose nonpublic information to anyone, except as permitted by law.

LINKS
This web site contains links to other sites. Please be aware that we, Simmons College of Kentucky are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site. Operators may be subject to the FTC’s privacy regulations and if so, (i) the FTC’s regulations contain sample disclosures that operators may consider; and (ii) operators may be required to send annual notices in addition to initial disclosures to their customers.

SECURITY
This website takes precautions to protect our users’ information. When users submit sensitive information via the website, your information is protected both online and off-line. When our registration/order form asks users to enter sensitive information (such as credit card number, social security number, and/or Federal Tax ID), that information is encrypted and is protected with SSL encryption software. While on a secure page, such as our order form, the lock icon on the bottom of Web browsers such as Netscape Navigator and Microsoft Internet Explorer becomes locked, as opposed to un-locked, or open, when you are just ‘surfing’. While we use SSL encryption to protect sensitive information online, we also protect user-information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personally identifiable information. Our employees must use password-protected screen-savers when they leave their desk. When they return, they must re-enter their password to re-gain access to your information. Furthermore, ALL employees are kept up-to-date on our security and privacy practices. Every quarter, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our customers’ information is protected. Finally, the servers that we store personally identifiable information on are kept in a secure environment, behind a locked door or cage.

If you have any questions about the security at our website, you can send an email tanderson@simmonscollegeky.edu.

SITE & SERVICE UPDATES

We also send the user site and service announcement updates. We may close your account and/or refuse additional services if Members un-subscribe from service announcements, which contain important information about the service. We communicate with the user to provide requested services and in regards to issues relating to their account via email, fax, or phone.

CORRECTION/UPDATING PERSONAL INFORMATION:
If a user’s nonpublic personally identifiable information changes (such as your zip code), or if a user no longer desires our service, we will endeavor to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done by calling our headquarters at 502-776-1443 or by emailing our Customer Support Department at sharonadamscpa@simmonscollegeky.edu for more instructions.

OPT-OUT REQUIREMENTS:
As provided in this policy, we only provide your nonpublic personal information to a nonaffiliated third party in conjunction with the services that you have requested that we provide to you. All nonaffiliated third parties to whom we disclose your nonpublic personal information are contractually prohibited by us to disclose or use the information other than to carry out the transactions that you have requested. Accordingly, there is nothing for a user to opt out of with respect t

Required textbooks are listed in course syllabi. Textbooks can be ordered through online vendors such as Amazon or local book stores.

Annual Campus Security Report

Simmons College of Kentucky

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) is a federal mandate requiring all institutions of higher education that participate in the federal student financial aid program to disclose information about crime on their campuses and in the surrounding communities.

The report below provides a crime statistics for the Simmons College of Kentucky campus and the surrounding streets and sidewalks for the past three years.

Campus Police

Simmons College of Kentucky does not maintain a security force but relies on Louisville

Metro Police Department for law enforcement.

Building Security Measures

Both Steward and Parrish Halls, as well as the Administration & Library Building, are equipped with security cameras at all entries. These cameras are monitored throughout the business hours. All campus buildings have security alarms and motion detectors, which are monitored continually by a private company.

EMERGENCY COMMUNICATION PROCEDURES

Mass electronic announcements

Contact information for all students, staff and faculty is collected in an emergency notification system called OneCallNow. This system allows the college to send messages out to the whole college community simultaneously by telephone, email and text message.

Emergency announcements:

Phone Intercom – Voice Over via Phone Intercom System

Phone Intercom is a system that allows alert administrators to simultaneously send an audio stream to all Simmons’ phones. Activation of the intercom for emergencies will pass an audible message throughout the campus.  Simmons has over 18 phones that can be activated in seconds during an emergency.

Inclement Weather Procedures 

Decisions to cancel classes will be announced by the Vice President of Academic Affairs or the President.  Cancellation decisions for classes will be made and posted as soon as decisions are warranted.  Cancellation decisions will be announced over local media (WLKY-Channel 32, 1610 AM, & NOAA Weather Radio Channel will be the first notified).  No notification will be made unless classes are canceled. 

Student initiated notification

The primary means of communicating with the entire school should be by using a campus phone to call the front desk.  The number for the front desk is 113.  All class room telephones are connected to the rest of the campus.  The class room phones can also be used to dial outside responders in case of emergency.  NOTE: You must press “8” before pressing “911” in order to get an outside line. Thus, in emergency, press “8911” on any campus telephone.

In the event of that a student is the first to be aware of a potentially widespread emergency on campus, including a fire or a threat of violence, Simmons College of Kentucky authorizes the use of our fire alarm system.  All students are encouraged to familiarize themselves with the location of fire alarms and emergency exits throughout the Simmons campus.  This will insure prompt attention of medical, law-enforcement and fire-fighting personnel as well as alerting others on campus.  Once a Simmons administrator has assessed the type of response required, a further announcement may cause classes and other business to resume.

Confidential Reporting

If you are the victim of a crime and do not want to pursue action within the college or the criminal justice system, you may still want to consider making a confidential report. With your permission, a member of Student Affairs staff can file a report on the details of the incident without revealing your identity. The purpose of a confidential report is to comply with your wish to keep the matter confidential, while taking steps to ensure the future safety of yourself and others. With such information, Simmons College of Kentucky can keep an accurate record of the number of incidents involving students, determine where there is a pattern of crime with regard to a particular location, method, or assailant, and alert the campus community to potential danger. Reports filed in this manner are counted and disclosed in the annual crimes statistics for the institution.

Security Awareness and Crime Prevention Programs

Simmons College of Kentucky does not currently have any security awareness programs or crime prevention programs

Alcoholic Beverages and Controlled Substances

Simmons College of Kentucky campus has been designated “Drug free” and only under certain circumstances is the consumption of alcohol permitted. The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws. Violators are subject to disciplinary action, criminal prosecution, fine and imprisonment. It is unlawful to sell, furnish or provide alcohol to a person under the age of 21. The possession of alcohol by anyone under 21 years of age in a public place or a place open to the public is illegal. It is also a violation of the Simmons College of Kentucky Alcohol Policy for anyone to consume or possess alcohol in any public or private area of campus without prior approval from the college.

Substance Abuse Education

Simmons College of Kentucky provides written information on the diagnosis and treatment of and recovery from substance abuse. The institution also provides short term counseling and contact information for various recovery groups.

Disclosures to Alleged Victims of Crimes of Violence or Non-forcible Sex Offenses

Simmons College of Kentucky will, upon written request, disclose to the alleged victim of a crime of violence, or a non-forcible sex offense, the results of any disciplinary hearing conducted by the college against the student who is the alleged perpetrator of the crime or offense. If the alleged victim is deceased as a result of the crime or offense, Simmons College of Kentucky will provide the results of the disciplinary hearing to the victim’s next of kin, if so requested.

Preventing and Responding to Sex Offences

Simmons College of Kentucky educates the student community about sexual assaults and date rape through literature on date rape education and risk reduction. This literature is in the foyer of Parrish Hall. 

If you are a victim of a sexual assault at this institution, your first priority should be to get to a place of safety. You should then obtain necessary medical treatment. Simmons College of Kentucky strongly advocates that a victim of sexual assault report the incident in a timely manner. Time is a critical factor for evidence collection and preservation. An assault should be reported directly to Louisville Metro Police. A Student Affairs staff member will help you contact the police if you request such assistance.

Filing a report with a Student Affairs staff member will not obligate the victim to prosecute, nor will it subject the victim to scrutiny or judgmental opinions. Filing a Metro police report will:

› ensure that a victim of sexual assault receives the necessary medical treatment and tests, at no expense to the victim;

› provide the opportunity for collection of evidence helpful in prosecution, which cannot be obtained later (ideally a victim of sexual assault should not wash, douche, use the toilet, or change clothing prior to a medical/legal exam);

› assure the victim has access to free confidential counseling from counselors specifically trained in the area of sexual assault crisis intervention.

When a sexual assault victim contacts the Police Department, the Metro Police Sex Crimes Unit will be notified as well. The victim of a sexual assault may choose for the investigation to be pursued through the criminal justice system and Simmons College of Kentucky, or only the latter.

Both the victim and accused will be informed of the outcome of a college hearing. A student found guilty of violating Simmons College of Kentucky’s sexual misconduct policy could be criminally prosecuted in the state courts and may be suspended or expelled from Simmons College of Kentucky for the first offense. Student victims have the option to change their academic and/or on-campus living situations after an alleged sexual assault, if such changes are reasonably available.

Sex/Criminal Offender Registry

In accordance to the “Campus Sex Crimes Prevention Act” of 2000, which amends the Jacob

Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne

Clery Act and the Family Educational Rights and Privacy Act of 1974, Simmons College of Kentucky is providing a link to the Kentucky State Police Sex/Criminal Offender Registry Website. You may access this website at  http://kspsor.state.ky.us/

This act requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders already required to register in a State to provide notice of each institution of higher education in that State at which the person is employed, carries a vocation, or is a student.

Registry information provided under this section shall be used for the purposes of the administration of criminal justice, screening of current or prospective employees, volunteers or otherwise for the protection of the public in general and children in particular.

Unlawful use of the information for purposes of intimidating or harassing another is prohibited and willful violation shall be punishable as a Class 1 misdemeanor.

Student Housing Safety Policies (Simmons has changed student housing providers and policies since 2014. Policies here are for 2015 and forward.)

Residence halls are locked 24 hours a day and require the use of an electronic key fob to access the residence throughout the school year.  Electronic access is restricted to residents or authorized users of a residential area or building at all times. 

Guests of residents are welcome in residence halls.  A guest is defined as any person invited into a residence hall by a resident and who is not contracted to live in the residence hall. 

Residents are expected to escort their guests. 

Residence halls have a central front desk which is staffed 24 hours a day by Housing and

Residence personnel and security personnel. The information desk staff respond to a variety of situations and have been trained in university resources and customer service skills.

Residence halls are locked 24 hours a day and require the use of an electronic key fob to access the residence throughout the school year.  Electronic access is restricted to residents or authorized users of a residential area or building at all times. 

Guests of residents are welcome in residence halls.  A guest is defined as any person invited into a residence hall by a resident and who is not contracted to live in the residence hall. 

Residents are expected to escort their guests. 

Residence halls have a central front desk which is staffed 24 hours a day by Housing and

Residence personnel and security personnel. The information desk staff respond to a variety of situations and have been trained in university resources and customer service skills.

Alcohol Policies

The Arch, Affiliate housing provided to Simmons College of Kentucky, is supervised by University of Louisville campus police and adheres to policies set in place by the University of Louisville. Therefore, the following sections describe University of Louisville On-Campus Housing policy regarding the sale, service, distribution, and consumption of alcoholic beverages on university property in accordance with federal, state, and local laws.

Alcohol Possession, Consumption and Distribution

Prohibited conduct includes:

  • Providing alcoholic beverages to individuals under twenty-one (21) years of age, or possession or use of alcoholic beverages by individuals under twenty-one (21) years of age. (Section 10h. of the Code of Student Conduct)
  • Unauthorized distribution of alcoholic beverages or possession of alcoholic beverages for purposes of distribution. (Section 10j. of the Code of Student Conduct)
  • The possession and/or consumption of alcohol by any individual under the legal drinking age in any residence hall.
  • The possession and/or consumption of alcohol by persons of legal drinking age in a residence space where all assigned residents are not of legal drinking age.
  • Possession or consumption of alcohol in common areas. Common areas include any area outside of private living spaces, including but not limited to lounges, hallways, stairwells, elevators, balconies, laundry rooms, bathrooms, and study areas.

Alcohol Paraphernalia, Receptacles and Common Sources

Prohibited conduct includes:

  • Possession of alcohol paraphernalia and alcohol receptacles by anyone under the legal drinking age in any residence hall.
  • Alcohol paraphernalia includes items that promote irresponsible drinking and tools used for drinking games, including but not limited to funnels and beer pong tables. Alcohol receptacles include receptacles that once contained alcohol.
  • Possession and/or use of common sources of alcohol in residence rooms assigned to residents under the legal drinking age. Common sources of alcohol include containers used to provide alcohol to multiple persons, including but not limited to kegs and home brewing kits.

Drinking Games
Participation in or presence during drinking games is prohibited in all residence halls. Drinking games include any activity which promotes the abuse of alcohol and/or involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol. This includes simulated drinking games (e.g. water pong).

Open Containers
Prohibited conduct includes open containers of alcohol, including empty containers are prohibited in common areas, first-year residence halls, and rooms assigned to residents under the legal drinking age.

Public Intoxication

Appearing in a public place manifestly under the influence of a controlled or other intoxicating substance to the degree that there is danger to self, others, or property or there is unreasonable annoyance to person(s) in the vicinity is prohibited.

Drug & Tobacco Policies

The following sections describe University of Louisville On-Campus Housing policy regarding the sale, manufacture, distribution, possession and use of illegal drugs on University property in accordance with federal, state and local laws.

Controlled Substances and Illegal Drugs
The unauthorized distribution, possession, manufacture, or use of any controlled substance or illegal drugs, as defined by the Kentucky Revised Statues, Chapter 218A is prohibited.

Drug Paraphernalia
The unauthorized distribution, possession, manufacture or use of drug paraphernalia or paraphernalia with illegal drug residue is prohibited. Drug paraphernalia means any device and/or materials for the intended or implied use of controlled substances and illegal drugs, including but not limited to devices and/or materials used to prepare, use, or cover-up the use of drugs.

Marijuana
Distribution, possession, manufacture or use of any quantity of marijuana is prohibited. Note: Possession of a medical marijuana license or prescription does not provide exemption from this policy.

Prescription and Over-the-Counter Medication
The unauthorized distribution, possession, or use of any prescription medication, over-the-counter medication, or any other substance being used in any manner other than its intended purposed which can cause harm, is prohibited in all residence halls.

Tobacco Policy
The University of Louisville is a smoke-free campus. Smoking is not permitted throughout the University. Smoking tobacco in a residence hall or in a non-designated area adjacent to a residence hall is prohibited.

Child Abuse Policy

On-Campus Housing staff members are required under the Kentucky Unified Juvenile Code (KRS Chapters 600 to 645) to make a report of any neglect, physical, sexual or emotional abuse, and dependency of children to Child Protective Services (502-595-4550). Child abuse may be indicated by physical marks on the child, a child may report abuse, or the child may be left unattended in a room or apartment. These are only some examples of child abuse and are not exhaustive – definitions of child abuse, neglect, and dependency may be found under Kentucky Revised Statute 600.020. The following steps will be taken when abuse is suspected:

  1. The Housing professional staff on-call will be contacted.
  2. The hall staff will document the incident.
  3. If after hours, Child Protective Services will be contacted the next working day by Housing Staff.

If you believe that a child is being abused, neglected or is dependent, please contact Child Protective Services (502-595-4550).

Fire Safety

Evacuation of all persons in University buildings is mandatory when a fire alarm sounds. Use of all microwaves and other approved cooking devices must be monitored properly. Cooking devices, such as toaster ovens, toasters, crock-pots, coffee pots, hot plates & indoor/outdoor grills are not permitted in the halls or on balconies. Use of cooking appliances in rooms is limited to basic microwave use. Candles (including decorative and de-wicked), sparklers, combustible figurines, halogen lamps, incense and other like items are also not permitted in the halls or on balconies. Hanging objects from sprinkler heads, pipes and electrical conduit is strictly prohibited. “Live cut” trees (such as Christmas trees) are not permitted anywhere in the buildings. Items may not be posted, displayed or attached to the window in a fashion such that they are visible through a window. This policy includes, but is not limited to, signs, cans, bottles and posters.

Electronic smoking devices including e cigarettes are banned from the residence halls.

Visitation and guest sign-in for University Tower Apartments:

Visitation hours: 24-7

Sign-in: 10:00 pm – 8:00 am/ 7 days a week

Identification Checks

The first two weeks of each semester all front desk workers (Resident Assistants, Desk Assistants and Security Guards) are required to check the IDs of every resident and guest as they enter the building.

After the initial two week period, all front desk workers are required to check IDs when any people entering the building are unfamiliar and when residents are signing in guests. Residents and guests are required to show ID at this time.

Interim Restrictions or Removal

Simmons College of Kentucky may defer procedural due process and enforce an interim restriction or removal from a residence hall. This action is taken to: ensure the safety and well-being of members of the college community, preserve property; ensure a resident’s own physical or emotional safety and wellbeing; or if the resident poses an ongoing threat of disruption of the normal operations of the residence hall or college. Interim restriction or removal is effective upon informing the resident. Any resident who has had interim action taken against him/her will be afforded either an Administrative or Housing Conduct Meeting, as soon as it is practical.

Residents removed or restricted on an interim basis will be given an opportunity to appear personally before a Simmons College of Kentucky Student Housing committee within five (5) business days from the notice of the effective date of the interim removal or restriction, in order to discuss only: reliability of the information concerning the resident’s conduct, including the matter of identity, and/or whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the resident poses a substantial threat to the student, to others, or to the stability and continuance of normal college or residence hall functions.

Unless otherwise determined by the Simmons College of Kentucky Student Housing committee, such interim restriction or removal shall remain in effect until a University hearing is held and an outcome is determined. If a student is not found responsible for any violation of a policy infraction and is readmitted to housing, he/she may be entitled to a refund for the time period they were removed from the hall. Any refunds for the time period are not automatic and will be determined on a case-by-case basis by the Simmons College of Kentucky Student Housing committee.

The residence hall community is not designed or equipped to rehabilitate persons who pose a substantial threat to themselves and others. It may be necessary to remove them from the residence halls and to sever the relationship.

Missing Student Notification Policy and Procedures

Definitions
For the purpose of this policy, the following definitions apply:

  • A student resident is any student who is living in a residence facility located on Simmons College of Kentucky property or managed within the resident student license procedure. The facilities include: University Tower Apartments.
  • A missing person is anyone whose absence is contrary to their usual pattern of behavior and it is suspected that unusual circumstances may have caused the absence.

If a member of the college community has reason to believe that a student who resides in on-campus housing is missing, he or she should immediately notify Simmons College of Kentucky Student Affairs at 502-776-1443 ext127. Simmons College of Kentucky Student Affairs will generate a missing person report and initiate an investigation. 

In addition to registering a general emergency contact, students residing in on-campus housing have the option to identify confidentially an individual to be contacted by Simmons College of Kentucky in the event the student is determined to be missing for more than 24 hours. If a student has identified such an individual, Simmons College of Kentucky will notify that individual no later than 24 hours after the student is determined to be missing.

A student who wishes to identify a confidential contact can do so through the Simmons College of Kentucky’s Registrar office. A student’s confidential contact information will be accessible only by authorized campus officials and law enforcement in the course of the investigation. After investigating a missing person report, should Simmons College of Kentucky determine that the student has been missing for 24 hours, the college will notify LMPD and the student’s emergency contact no later than 24 hours after the student is determined to be missing.

If the missing student is under the age of 18 and is not an emancipated individual, Simmons College of Kentucky will notify the student’s parent or legal guardian immediately after the college has determined that the student has been missing for 24 hours. 

Room Entry

We reserve the right of entry into student rooms for purposes of maintaining the facility and emergency responses. However we respect the student’s right to privacy and have specific guidelines for room entry by staff. These guidelines were designed not only to protect the privacy of residents but to protect staff from possible accusations by residents.

To ensure this right of entry, students are not permitted to add any additional locking devices to room doors that would deter entry by staff, except privacy chains that protect the individual while he/she is in the room.

Rooms may be entered regularly for the purpose of pest control. Building RA Leaders should be sensitive to this scheduled entry and try to use this time to accomplish other objectives thus keeping the number of room entries to a minimum.

Any time a room needs to be entered by a university staff person, first knock on the door and announce yourself before keying into the room. Ample time should be provided for residents to prepare themselves before entering. As a matter of course, building RA Leaders should not enter rooms by themselves. When possible, RA Leaders should request assistance by another building RA Leaders or resident to avoid false accusations. A description of the various acceptable room entry possibilities are outlined below.

Entry for Maintenance

Physical plant and Housing facility staff may enter rooms on their own to respond to written requests for maintenance work. These requests can be made by staff or students by reporting on the housing web site. It is the general policy of the physical plant that staff may not work on opposite sex floors before 10:00am.

Physical plant staff may enter rooms for normally scheduled maintenance work (filter changes etc.) or for maintenance checks to look at specific items. A schedule of these times will be provided to the building staff in advance and the date, time and reason for these room entries should be posted in the hall to alert residents.

Building staff may enter rooms for inventory or maintenance or other safety and security checks with the prior approval of the associate director for facilities. The dates, time and reason for these room entries must be posted in the hall in advance to alert residents.

Building staff may enter rooms to allow access to pest control staff or other related type services. The dates, time and reason for these room entries should be posted in the halls in advance to alert residents.

Entry for Safety and Security

Building staff may enter rooms to conduct a scheduled safety or security check when problems have arisen in the hall to make this necessary i.e. fires, electrical problems etc.  These room entries should be approved in advance by the Associate Director for Operations & Facilities Services/Community Manager. Signs indicating the dates, times and reason for the room entries should be posted in the hall to alert residents.

Building staff may enter rooms for a scheduled fire drill after signs have been posted to alert residents. Staff may also enter rooms during false fire alarms if serious problems have occurred in the past with students failing to evacuate. Approval for room entry during false fire alarms must be secured in advance from the Associate Director for Operations & Facilities Services/Community Manager.

Staff may enter rooms when there appears to be a medical emergency in progress. For example when a resident is asking for assistance or when they have information that a person in the room may be sick or injured. Staff should always try and have a witness to the room entry under these circumstances.

Staff may enter rooms when there appears to be an emergency situation that could have serious consequences if left unattended i.e. leaks, smell of smoke etc. Two situations need additional clarification in this section.

  1. Smell of smoke  If building staff believes that smoke is coming from a room, they may knock, announce themselves and after a period of time enter to determine the cause of the smoke. They should have a witness to this room entry. This is not carte blanc permission to enter any room to look for illegal drug use. The purpose of the entry should be based on the fact they believe something is burning in the room that could cause serious damage or injury if left unattended and there is no response to knocks on the door.
  2. Excessive noise  Staff will sometimes come across situations where there is excessive noise (i.e. radio, TV, alarm clock etc.) coming from a room. If after several attempts to get a response no one answers, staff may enter the room based on excessive noise and the thinking that someone may be in   and unable to respond. If no one is in the room, staff may turn off the radio, TV etc. AND leave a note for the resident explaining what was done.

Entry for Other Reasons

Staff may enter rooms when presented with a warrant by law enforcement officials. The Hall Director/Residence Life Coordinator or staff on call should be notified if this occurs. Staff should not open doors for law enforcement officials without a warrant other than for the approved reasons listed in this section.

  1. Staff may enter rooms during vacation periods to determine that no serious safety hazards exist, to determine if a check out has occurred or to assure the room is presentable for a new student.
  2. Staff may enter rooms any time after the official check out date to determine if check out occurred.
  3. Staff may enter rooms at the request of the resident, i.e., for lock outs or when given prior approval to let another resident into the room.
  4. Staff may be asked to enter a room to confiscate a weapon, if requested to do so by the Housing and Residence Life director or his/her designate. A note would be left in the room.

Weapons Policy

Deadly weapons are prohibited on any property owned, leased, operated, or controlled by Simmons College of Kentucky, including but not limited to the following: classrooms, laboratories, residence halls, clinics, office buildings, performance halls, museums, athletics and recreation facilities, parking lots and structures, and all outdoor areas of the college.

Any CO2 and/or spring propelled guns are also prohibited in on-campus housing. Anyone with weapons in his/her possession may be subject to serious action including dismissal from the university and criminal prosecution.CLERY CRIME STATISTICS: 2012-2014

Hate Crimes

There were no reported hate crimes for the years 2013, 2014 or 2015.

Student Housing Annual Fire Report

Annual Fire Statistics

No fires were reported in any on-campus student housing facility during 2013, 2014 or 2015.

Off Camping Housing Safety

Self Preservation

  • Get Out –Take all fire alarms seriously and get out.
  • Don’t Stop – If you become aware of a fire or hear a fire alarm, leave the building immediately. Do Not Stop.
  • Feel It –Feel door handles. If they are warm, do not open them. Find another way out of your room. If you can’t get out, signal for help. Phone for help. Go to a window and wave a white piece of cloth to attract the attention.
  • Take Your Key –While making your exit, take your room key in case you are forced to re-enter the room due to impassible heat, smoke, or fire.
  • Close It –Close your room door behind you to prevent unnecessary smoke damage to your room.
  • Stay Low and Go –Stay low in smoke where the cleaner and cooler air is found near the floor.
  • Find the Door –Always use closest exit or stairway as an exit route; never use elevators.
  • Pull It –Activate the alarm pull station if you should pass it on your way out of the building.
  • Don’t Go Back –Once Outside, don’t go back inside! Call 911.
  • Stop-Drop-Roll –If your clothes are on fire, stop, drop and roll.
  • Cool It –Cool burns with cool water and seek medical attention.


Smoke Detectors Required

  • Detectors Required –Smoke detectors are required in all housing units and especially in sleep quarters. A smoke detector is recommended for all bedrooms.
  • Install It –Smoke detectors should be installed on the ceiling or sidewall of the room at a common area, such as a sitting room, that is jointly accessible by a group of bedrooms. For questions about installation, call Louisville Fire Dept. (502) 574-3701
  • Can You Hear It –When activated, the smoke detector should sound an alarm that can be clearly herd while in the sleeping areas.
  • Test It –Most smoke detectors have a test button, that when depressed, will sound the alarm. However, the detector may be a single station type and wired to sound only in your room and others may not be made aware of the problem.
  • That Chirping Sound –A chirping sound being emitted from a detector usually indicates a low-battery signal. If you hear the detector sounding off intermittingly, advise your landlord to check and/or replace the batteries.
  • Replace Batteries –Alkaline batteries should be replaced at least annually, lithium batteries can last up to 10 years and may only be used in certain models of detectors. Remember to test the alarm by depressing the test button monthly.


Exits

  • Know Another Way Out –It is important to be able to identify more than one exit route from the building. Locate and mentally map out your emergency paths of egress options. Do not assume that your usual path of egress will be passable. Locate all doors that lead to outside of the building and attempt to open them. Make note of any special locking or security hardware on the door.
  • Keep It Clear –All hallways and stairways should be clear of any materials that may create trip hazards or obstructions during an evacuation. In case of a fire, bikes, flower planters, and other items stored in halls and on stairs may create trip hazards, move them or have them removed now! Hallways and stairways are not the place for storage according state fire code (4-1.9.1, 4-4.1, 4-9.1, 2000 NFPA-1) “All exits shall be kept available for immediate use at all times during occupancy hours”.
  • Can You Open It –In many cases windows may be the only way out of a building the event of an emergency evacuation. This is especially true in sleeping quarters. Be sure to check that all windows open fully and easily and have not been painted shut.
  • Release It –If your windows are equipped with theft deterrent bars, they should have a release mechanism reachable while standing on the surface of the floor, usually there is a foot or hand release device that may be pulled or pushed to release the locking device. Test this device and be sure that the window can be fully opened.


Fire and Life Safety Equipment

  • Locate the Fire Extinguisher –If the building is equipped with fire extinguishers, make sure you are familiar with where they are located. Check the gauge to see if it indicates a normal charge level. Only use fire extinguishers if you have been trained and the fire is a small one. Never allow the fire to get between you and your way out of the building.
  • Locate the Pull Station –If you are in a multi-unit building; locate the fire alarm pull stations between your room and along your exit path out of the building.


Common Fire Hazards

  • Excessive and incorrect use of extension cords may cause a fire.
    Overloaded electrical outlets are hazardous when too many items are plugged into one wall outlet.
  • Improper housekeeping habits that create blocked egress paths and excessive combustibles create life safety hazards.
  • Floor/space heaters should be equipped with an automatic tip-over shut-off function and should not be positioned closer than 3 feet to things that will burn.
  • Heaters should be plugged directly into the wall outlet without the use of an extension cord. Extension cords used in conjunction with space heaters tend to get very hot and may cause a fire.
  • Torchier lamps with quartz halogen bulbs are not recommended for use due their excessively high operating bulb temperatures and unprotected bulb design.


House Parties and Social Events

  • Overcrowding –Limit the number of invited guest to avoid overcrowding.
  • Remember –Many fires start after the party has ended so please remember to do the following:
  • Safety Monitors –Ask a few friends to help with monitoring the house for safety, before, during and after the event.
  • Inspect After A Gathering – Sofa cushions and other living areas should be inspected for fire safety after the gathering has concluded.
  • Empty the Trash –Place accumulated garbage and trash outside of the building after the event.


Contributing Factors and Causes of Fire

  • Don’t Drink in Excess –Excessive consumption of alcohol is often a key factor causing over 50% of unintentional fires.
  • Don’t Burn it –Unattended cooking, smoking, and candle burning are amongst the leading causes of fire related injuries.
    Barbecue coals and fireplace ashes can stay hot up three days. After cooking with charcoal completely cover the hot coals in water for ten minutes and do not discard the coals in dumpsters, on the ground, or near buildings.
  • Fireworks –Pyrotechnics are dangerous and should be used only in accordance with local ordinances and fire codes.
  • Candles – Caution should be exercised and candles monitored when in use. Smoke Detectors –The Louisville Fire Prevention Bureau may be contacted at (502)574-3731 should you have questions or comments regarding any aspects of fire and life safety in off-campus dwellings.

ADA Evacuation Policy

Issued: January 27, 2005 – ADA Evacuation Assistance List For Mobility Impaired Building Occupants

Emergency Evacuation Process

The process of safely negotiating an emergency evacuation route can often present difficulties to building occupants who are physically challenged. Whether the impairment is temporary or permanent, a specific evacuation plan of action tailored to the occupant’s special needs should be developed and practiced. The names of transient students and visitors should not be included on the list except upon their request.

Building Emergency Coordinators (BEC)

Building Emergency Coordinators (BEC) will be designated to assist disabled occupants to predetermined safe locations during an emergency evacuation. This procedure was devised to enhance the personal safety of those who may be physically challenged and may require the assistance of others in the event of an emergency evacuation.

Purpose

The purpose for developing the ADA list is to provide another opportunity for persons experiencing temporary or permanent disabilities to receive assistance during emergency situations. Upon receiving a name, the BEC shall record and forward the names within 24 hours to the University Fire Marshal/DPS where the name(s) will be placed on the master “ADA Evacuation Assistance List” and retained at the DPS telecommunications center. The BEC will provide leadership for planning and practicing evacuation drills for these persons. Remember… Each individual is ultimately responsible for their own safety, so Plan Ahead

Voluntary Participation

Occupant participation is voluntary and under no circumstances shall an individual be required to have their name placed on the ADA Evacuation Assistance List.

Confidentiality

Confidential information appearing on the ADA list will include the individual’s name, building/room location, and physical condition/special needs (see sample below).  This information should be forwarded to the Department of Public Safety to be used those purposes described herein.